Executive Assistant Hospital Administration (Full Time, Day)

At NorthBay Health the Executive Assistant performs a wide range of advanced executive and administrative activities in support of the hospital administration leadership, multiple Vice Presidents. This position works closely with the VPs to support day-to-day activities. This includes managing activities, working efficiently and collaboratively and independently with minimal supervision.  This position requires a high degree of initiative, independent judgment and critical thinking skills.  Must be patient, flexible and extremely well organized with a high level of professionalism and confidentiality.  Maintains competence in computer software.  Performs other duties as assigned. 

At NorthBay Health, our vision is to be the trusted healthcare partner of choice for the communities we serve. We are dedicated to improving the well-being of our community by providing accessible, high-quality care to all who need it. Every member of our team plays a vital role in delivering compassionate and effective healthcare solutions. We invite you to join us in our mission to ensure that every patient and family member feels valued, respected, and cared for throughout their healthcare journey.

Education: Associates degree preferred.  Courses in English, typing, transcribing and some knowledge of math. 

Licensure:  None

Experience: Minimum of three to five years in executive secretary position with continually increased responsibility required.

Skills:  Type 60 wpm, shorthand and/or speed writing and transcription skills; mastery of MS Office.  Demonstrated expertise on Microsoft Office and Outlook, Word, Excel, Power Point, Visio and Adobe.  Ability to work independently on complex and confidential tasks, compose effective and accurate correspondence and deal with non-routine and complex tasks. Requires high level of independent decision making and problem solving.

Interpersonal Skills: Demonstrates the values of NorthBay Health. Excellent interpersonal skills in dealing with public, patients, co-workers, and physicians.

Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.

Physical Effort: Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Hours of Work:  Full time, Monday – Friday. Start/finish times are variable based on business need.

Compensation: $37.77 - $45.92 hour (based on years of experience in role) 

At NorthBay Health, we are guided by our values: Nurturing Care; Own It; Respect; Build Trust; and Hardwire Excellence. These principles lead us to our TRUE NORTH and inspire us to provide exceptional care. 

These values serve as the foundation of everything we do, guiding us to deliver individualized care with integrity and accountability. We are committed to fostering a culture of collaboration, where every team member is valued and empowered to contribute their best to the health and well-being of those we serve. 

This is an exciting time to join NorthBay Health.

As an independent, nonprofit health system north of the San Francisco Bay Area, in the Napa/Solano Region, we are expanding our footprint across Solano, Yolo, and Napa counties to meet the evolving needs of our communities. With two acute-care hospitals—including a Level II Trauma Center and a modern maternity unit with a Level III Neonatal Intensive Care Unit (NICU)—along with a comprehensive cancer center, multiple urgent care facilities, and a growing network of primary and specialty clinics, we are investing in the future of care across the region.

NorthBay Health we are home to advanced clinical programs and nationally recognized cardiovascular, neuroscience, and orthopedic services, as well as comprehensive surgical and outpatient specialties. Our commitment to excellence is reflected in our Magnet with Distinction designation for nursing (one of only 12 organizations nationwide) and recognition from U.S. News & World Report as “High Performing” in multiple clinical areas, including maternity care, heart failure, and stroke. NorthBay Medical Center has earned the High Performing designation in maternity care for four consecutive years.

As the only locally governed health system in the region, we remain deeply rooted in our communities while growing into a trusted regional healthcare leader. If you are seeking meaningful work, collaborative teams, and the opportunity to help shape the future of healthcare in Northern California, you will find it at NorthBay Health.

Join us with our commitment to excellence, to achieve our vision to be the trusted healthcare partner of choice for the communities we serve.

To learn more about NorthBay Health's benefits, diversity statement and community please visit