Accounts Payable Specialist

At NorthBay Health, the Accounts Payable Specialist is responsible for preparing and issuing all disbursements with proper authorization in a timely manner.  Ensures the accuracy of the amounts to be paid and the proper coding. Maintains all vendor accounts.

                                                PRIMARY JOB DUTIES

1. Reviews, matches, codes and keypunches vendor invoices.

2. Researches problems and works with vendors and staff in professional and timely   manner.

3. Maintains all vendor accounts by reconciling vendor statements on a monthly basis.

4. Scans all incoming mail daily.

5. Accurately accrues sales tax for out of state vendors.

6. Produces weekly check run and associated reports. Matches checks to invoices – verifies invoice detail to check detail. Also runs month end closing process.

7. Assists the Accounts Payable Supervisor and management with other duties as assigned to meet business needs.

1. Education:  A.A. Degree in Accounting or related field preferred.

2. Experience: Proficiency with accounting, accounts payable and document imaging systems. Minimum 2 years Accounts Payable experience, ability to perform 3-way purchase order matching. Knowledgeable in the full accounts payable cycle. Ability to reconcile vendor accounts, ability to navigate through computerized accounting and accounts payable systems.

3. Skills:  Proficient in Windows based computer systems and Microsoft Office with an emphasis in Excel and Outlook; typing at 40 w.p.m.; ten-key touch; accurate spelling/grammar; and experience with accounting software systems required. Able to reconcile vendor statements. Must be able to follow verbal and written directions.

4. Interpersonal Skills:  Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. Appropriate telephone skills.  The qualified candidate will exhibit the communication and interpersonal skills necessary to interface with all levels of management, staff and vendors. They need to be able to work independently, and as a team member, by establishing cooperative working relationships. They must exhibit strong customer service history. The ability to meet deadlines, multi-task and adapt to changing priorities is required. 

5. Hours of Work:  Full-time Monday through Friday Days (non-exempt), hours based on business needs.

6. Compensation: $26 to $31.99 per hour based on years of experience doing the duties of the role.

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

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