Accounts Payable Specialist (On-site/Hybrid)

At NorthBay Health the Accounts Payable Specialist is responsible for preparing and issuing all disbursements with proper authorization in a timely manner.  Ensures the accuracy of the amounts to be paid and the proper coding.  Maintains all vendor accounts. 

This position will work onsite in Fairfield, California with an opportunity to work a hybrid schedule remotely 1-2 days a week after intro period. 

Key Responsibilities include but not limited to the following; 

1. Reviews, matches, codes and keypunches vendor invoices.
2. Researches problems and works with vendors and staff in professional and timely   manner.
3. Maintains all vendor accounts by reconciling vendor statements on a monthly basis.
4. Scans all incoming mail daily.
5. Accurately accrues sales tax for out of state vendors.
6. Produces weekly check run and associated reports. Matches checks to invoices – verifies invoice detail to check detail. Also runs month end closing process.
7. Assists the Accounts Payable Supervisor and management with other duties as assigned to meet business needs.

1. Education:  A.A. Degree in Accounting or related field preferred.
2. Experience: Proficiency with accounting, accounts payable and document imaging systems.   Minimum 2 years Accounts Payable experience, ability to perform 3-way purchase order matching. Knowledgeable in the full accounts payable cycle. Ability to reconcile vendor accounts, ability to navigate through computerized accounting and accounts payable systems.
3. Skills:  Proficient in Windows based computer systems and Microsoft Office with an emphasis in Excel and Outlook; typing at 40 w.p.m.; ten-key touch; accurate spelling/grammar; and experience with accounting software systems required.  Able to reconcile vendor statements.  Must be able to follow verbal and written directions.
4. Interpersonal Skills:  Demonstrates the NorthBay Way. The NorthBay Way is a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Healthcare. The NorthBay Way principles consist of Caring, Communication, Collaboration, and Competence.  Appropriate telephone skills.  The qualified candidate will exhibit the communication and interpersonal skills necessary to interface with all levels of management, staff and vendors. They need to be able to work independently, and as a team member, by establishing cooperative working relationships. They must exhibit strong customer service history. The ability to meet deadlines, multi-task and adapt to changing priorities is required. 

Compensation: 

Hourly salary range MIN $24.75 - MAX $30.16 (Offered hourly rate based on years of experience, MAX rate is commensurate of 20 plus years of AP experience). 

About Us

At NorthBay Health we are committed to providing you with competitive wages and quality benefits for you and your family:

• Wages reviewed annually and adjusted to remain competitive
• Medical, dental and vision benefits for full and part-time employees and their families. Part-time is 20-39 hours per week
• Tax-deferred 403b with a percentage matched by NorthBay Health
• Employee Assistance Program
• Tax deferred dependent care plan
• Life Insurance
• Employee Recognition Program
• Vacation & Sick Time benefits
• Disability Insurance
• Wellness Program
• Generous shift differentials for eligible staff 

NorthBay Health provides sophisticated healthcare services not only in our two hospitals — NorthBay Medical Center in Fairfield and NorthBay VacaValley Hospital in Vacaville California — but in our primary care, specialty care practices and urgent care centers. From oncology to open heart surgery, and from birth through the end of life, NorthBay Healthcare has teams of medical experts ready to assist in your care.

It is our goal to exude warmth and caring as we meet and greet patients, family and visitors in our hospitals and medical offices. Our dedication to our patients continues throughout their healthcare journey.

NorthBay Health was born in Solano County and we remain committed to delivering advanced medicine here to the community we serve. That’s why we continue to invest in modernizing and expanding our facilities, purchasing cutting-edge equipment and pushing the limits of technology alongside other healthcare pioneers, such as the 

. Our competence, capabilities and practice of collaborating with some of the nation’s most advanced clinical institutions enable us to manage extremely complex cases right here.

To learn more about NorthBay Health's benefits, diversity statement and community please visit