Administrative Assistant

At NorthBay Health, the Administrative Assistant performs administrative functions and supports additional duties as needed by the Corporate administrative office. Performs specific duties and assignments. Primary in support of the calendar for the CEO, Coordinates meetings, making all arrangements when requested and supports corporate initiatives as requested.

PRIMARY JOB DUTIES

1. Manage the CEOs calendar, schedules meetings as requested 
2. Understands and supports established organization policies and procedures.  
3. Supports assigned meetings as requested including set-up and breakdown of conference rooms, minutes and transcriptions.
4. Greets everyone with exemplary customer service skills, provides directions, answers questions, and obtains information to ensure great customer service. 
5. Answers telephone and directs calls appropriately. 
6. Orders and distributes office supplies.
7. Performs clerical duties such as scanning, making copies and preparing documents.
8. Provides other clerical support as requested.
9. Manages multiple files, records and confidential phone lists.
10. Maintain professional relationships and convey relevant information to other members of the health care team within facility and with applicable external agencies/organizations.
11. Completes special projects and other duties as requested.

Education:  Associates degree preferred.

Licensure/Certification: Maintains Notary Commission to perform notarizations for staff, patients, and physicians preferred. 

Experience:  Minimum 5 years as an Administrative Support Specialist or secretarial level experience. Healthcare experience preferred.  

Skills: Required highly professional demeanor, appearance and experience and acumen.Excellent oral and written communication skills required. Experience in managing multiple priorities required. Advanced working knowledge of Microsoft Word, Outlook, Excel and PowerPoint. Proficient working knowledge of Microsoft Access and Adobe. Ability to type 60 words per minute. Ability to work independently on complex and confidential tasks. Ability to compose effective and accurate correspondence and minutes. This person must have excellent customer service skills, and to be able to work well with all levels of management and staff. The demands of this position require a person to work independently with minimal supervision while utilizing a high level of initiative, judgment and organization.   

Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 

Hours of Work:  Monday through Friday. based on business need.  Some nights and week-end hours are required in lieu of regular business hours when business needs require.

Compensation: $30.54 to $37 per hour based on years of experience doing the duties of the role.

At NorthBay Health, we are guided by our values: Nurturing Care; Own It; Respect; Build Trust; and Hardwire Excellence. These principles lead us to our TRUE NORTH and inspire us to provide exceptional care. 

These values serve as the foundation of everything we do, guiding us to deliver individualized care with integrity and accountability. We are committed to fostering a culture of collaboration, where every team member is valued and empowered to contribute their best to the health and well-being of those we serve. 

This is an exciting time to join NorthBay Health.

As an independent, nonprofit health system north of the San Francisco Bay Area, in the Napa/Solano Region, we are expanding our footprint across Solano, Yolo, and Napa counties to meet the evolving needs of our communities. With two acute-care hospitals—including a Level II Trauma Center and a modern maternity unit with a Level III Neonatal Intensive Care Unit (NICU)—along with a comprehensive cancer center, multiple urgent care facilities, and a growing network of primary and specialty clinics, we are investing in the future of care across the region.

NorthBay Health we are home to advanced clinical programs and nationally recognized cardiovascular, neuroscience, and orthopedic services, as well as comprehensive surgical and outpatient specialties. Our commitment to excellence is reflected in our Magnet with Distinction designation for nursing (one of only 12 organizations nationwide) and recognition from U.S. News & World Report as “High Performing” in multiple clinical areas, including maternity care, heart failure, and stroke. NorthBay Medical Center has earned the High Performing designation in maternity care for four consecutive years.

As the only locally governed health system in the region, we remain deeply rooted in our communities while growing into a trusted regional healthcare leader. If you are seeking meaningful work, collaborative teams, and the opportunity to help shape the future of healthcare in Northern California, you will find it at NorthBay Health.

Join us with our commitment to excellence, to achieve our vision to be the trusted healthcare partner of choice for the communities we serve.

To learn more about NorthBay Health's benefits, diversity statement and community please visit